Ventiv Introduces Data Governance Capabilities to Help Companies Comply with GDPR

Ventiv, the world’s largest global, independent provider of risk, insurance, and Environment, Health & Safety (EH&S) software, has introduced its Data Governance module to help risk managers and insurance organisations comply with data privacy laws and still perform effective data analytics.

Steve Cloutman, Managing Director of Ventiv Technology said: “The data security and data privacy landscape is rapidly changing and we expect it to continue to evolve in yet unknown directions. We have always set the standard in the risk and claims technology market for data privacy and security initiatives. We remain committed to fielding the resources necessary to ensure our clients have the data privacy and security protections they need.”

With the Data Governance module, organisations can process personally identifiable data from European “data subjects” in Ventiv’s software applications and still adhere to the regulations.

The following functionalities are introduced as part of the solutions that is integrated into the Ventiv’s RiskConsole software:

• Record anonymisation

Anonymising records once they are no longer being actively managed is a good data management practice even if there were no GDPR. With Data Governance modules, Ventiv anonymises records by removing all personally identifiable data while preserving other key elements of the record. This preserves only the necessary, anonymous historical information for future reporting and analysis.

• Data retention periods

Organisations that are already using Ventiv’s software solutions can set a defined retention period for the personally identifiable data contained in their records. For example, for a claim, clients can establish rules by which data is anonymised or deleted a given number of months after a claim is closed.

• Record deletion

Data Governance module also offers organisations to permanently delete any record containing personally identifiable information – in which case it is removed completely from Ventiv’s applications.

• Data locking

Records of personally identifiable data can be locked by organisations so that no data processing of those records will take place. Locked data is hidden from all users (except the administrator) and does not appear in any reports generated.

Scott Wilson, chief information security officer and privacy officer for Ventiv Technology said: “To be truly data driven, effective data governance is a must. Data-driven businesses that aren’t embracing the importance and value of data governance are fundamentally stifling their own performance. Data protection laws are here to stay and they are spreading globally at a rapid pace.”